INFO FOR NEW INTERNS

Now Here’s What You Need to Do NOW:

 

(When in doubt, consult THIS DOC (https://www.dartmouth.edu/~seo/docs/new_se_checklist.pdf)  for more detailed information!) 

 

STEP 1: Watch the Kronos Video. DO IT. It’s required.

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STEP 2: Fill out the Federal Form I-9 

• You must fill out the online portion of the I-9 form here (https://secure.i9.talx.com/FormI9/Section1/I9PaperForm.ascx). ON OR BEFORE YOUR FIRST DAY OF WORK. 

 

Generally, your I-9 and employment forms must be completed only once at Dartmouth College. If you have already completed them for a previous position, they are probably already on file.

 

STEP 3: Fill out Part 2 of Federal Form I-9 

• Go to the Payroll Office (7 Lebanon Street, Suite 309, Hanover, NH) between 10am and 3pm. You must complete an I-9 Form IN FRONT of a Payroll representative. 

• Bring original documentation from List A or 2 documents from List B on the list here.

• This form must be completed within 3 days of the start date of your job.

• This form can be completed only with original documentation and in front of a certified I-9 representative (see below). Photocopies cannot be accepted.

• ***If you do not complete the Form I-9 on time, you WILL HAVE TO STOP WORKING! No Joke.***

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STEP 4: IF YOU ARE A FOREIGN NATIONAL READ THIS STEP. If you are a US Citizen, SKIP THIS STEP. 

• Foreign National Tax Treaty Application

• Non-resident aliens are strongly encouraged to complete and take this form (with supporting documents) in person to the Dartmouth Payroll Office at 7 Lebanon Street, Suite #309.

• Check out this link. ​​

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STEP 5: IF YOU ARE UNDER 18, READ THIS STEP. If you are over 18, SKIP THIS STEP. 

• Parental Permission Form (Required if 16-17 years of age

• If you are under 18, your parent or legal guardian must fill out the form linked here.

• YOUR PARENTS MUST complete and return this form to Payroll, BEFORE work begins.

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STEP 6: Go Paperless! Direct Deposit, Federal W-4, and Electronic Payslips (Go Green!)

• Go to the Dartmouth Human Resources website & log in.

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STEP 7: Start Using Kronos and Log Your Hours!

• FIRST, we count on you to accurately record your hours. This is a trust thing. We do check hours but we rely on you to be real. 

• We add you to Kronos and once your I-9 is done, you're "live"!

• YOU are responsible for logging into your Kronos account. KEEP TRACK OF YOUR HOURS. 

• Kronos Hours are due EVERY OTHER FRIDAY. We'll send you a reminder. 

• Timesheets are sent to supervisors for review after the pay period ends.

• Any hours not recorded in the pay period will require a revision process and will not be paid on time. If you need to revise a pay period or there was a mess up, COME SEE US sooner rather than later. We will help you solve the problem.